Help CentreUsing SuperControl Configuring PropertiesOverview : How do I add/edit my properties?

Overview : How do I add/edit my properties?

Adding properties allows you to set-up the details of your properties in your SuperControl account, configure its booking details, changeover days, pricing and short breaks.

You need to set up each 'real' property in SuperControl. You may need to request additional licenses in order to do this. Any 'Virtual properties' must also be set-up as a further property in SuperControl. 

A 'Virtual' property' is typically a composite of several separately bookable properties (i.e. two wings of a manor house may be booked individually, or together as a 'full house' Virtual property. 

To add a property, go to Properties > Add.  

Step 1: How do I list my Property details?

Property name - This will show on your website and throughout your SuperControl account, e.g. in the grid view. It is the main way to reference your property. 

Your ref - This is for internal use only.  Your ref will not show to the guest. It can be used as a secondary reference for your own admin use. 

Capacity - The number of people your property accommodates.  You need to add a total Capacity, i.e. how many adults/children the property accommodates. 

Infants don't count towards the total capacity of the property, with the logic being that they sleep in their own cot and thus do not take up a bed space. 

Show on calendars -  Tick to show the capacity in brackets. Please note that when you are showing capacity that infants won't be included in capacity shown.

Default pricing capacity - if you offer per person pricing, you can choose what price to display as the default on your website.  If you set the default as a two person price, it will always display on your website, until a guest makes a change to the number of persons.  

Bedrooms/Bathrooms - You are required to input a value here for some third party integrations e.g. Vrbo.

Capacity notes - Here you can provide a breakdown of how many twin, double, or single rooms your property contains plus any extra beds that could increase the occupancy.  The information will be displayed on the customer booking form.

Definition of infants - Enter your definition of an infant, e.g. "sleeps in a cot" or "less than four years old".  Note that infants don't count towards capacity.

Type - This corresponds with the Availability search functionality. If you are using the advanced availability search you can segment your properties into types so that the holidaymaker can choose between them, e.g. holiday cottages, apartments, lodges, villas. To set up a property type go to Properties > Property types. This is mainly used for API. 

Group - This feature is available to PLUS and AGENCY only.  It can be used for businesses that have more than one identical property (such as a holiday park or caravan site), so that you can display one availability chart (calendar) for all the identical properties instead of a separate chart for each property.  Groups can also be used for unique properties whereby, for example, in a resort all properties which have a sea view are grouped. This form of grouping is used mainly for searching purposes. Click here, to learn more about groups.

Please note:
The number in brackets, e.g. (4), is the capacity of the lead property of the group.
In the new calendars the capacity of the lead property is always showing when using the mobile view (see screenshot above). With the desktop version (grid view) of the new calendar the capacity of the lead property is showing when the option Show on calendars has been selected.

Country - Select the country in which your property is located. This may be different from the country where your business is based.

Region - This corresponds with the Availability search functionality, enabling you to segment your properties into regions. Note that regions are associated with countries so you should select the relevant country first.  Regions are only needed if your properties are located in different areas.
For more information see this help centre article

Address - Your property's street address. Please use separate fields for town and postcode.

Town - This corresponds with the availability search functionality, enabling you to further segment your properties.

Postcode - including a postcode will allow you to include address details in email templates if needed.

Star rating - Enter your property's star rating if it has one. 

Accrediting bodyEnter the accrediting body associated with the star rating.  

Urban/rural - This information is used to compare your properties on the SuperControl global stats. 

Step 2: Properties managed by owner or agent? (Agency users ONLY)

Owner's name: An owner is the person who owns the property, whereas the agent manages the property for the owner. 
Assign the relevant owner to the property by selecting the owner's name from the drop down list.

Property managed byOwner or agent - select according to who you wish your primary contact for the property to be.

Copy owner into your WEBSITE booking confirmation: Tick if you would like the owner to be copied into online booking summaries that are triggered by customers placing an online booking.

SMS alert for owners: Tick if you would like the owner to be sent a short text message to notify about a new online booking.  You need the owner to save their SMS number in Agency > Edit owners for this to work.  SMS credits can be requested from support@supercontrol.co.uk. See The setup options, in How do I complete my General Details? for SMS pricing information.  Now go to Admin > SMS settings to enable sending SMS to the client or owner of the account.

Copy owner into your WEBSITE enquiry confirmation: Tick if you would like the owner to be copied into online enquiries that are triggered by customers placing an online enquiry.

Step 3: How do I assign a housekeeper?

Assign a housekeeper to the property by selecting from the dropdown box. It's possible to have more than one housekeeper per property, see How do I add housekeepers? 

Step 4: How do I assign Booking details?

Balance due - The number of days before the arrival date that the balance is due.

Deposit typeChoose how to take the deposit. Use the selection menu to choose between percentage of total, fixed amount per week, fixed amount, or first night.  

Deposit value - Enter the fixed amount or percentage. Please include only numbers -  do not include £, $, or %, for example.

Min valueIf you charge a percentage deposit, and wish to specify a minimum deposit amount,enter the value here.

Arrival time: You can set the time a guest can arrive at the earliest.

Departure time: Time the guest is required to have vacated the property.
You can set the time in 15 minutes increments.

Refundable depositThis is only relevant if you charge refundable damages or a security deposit. Refundable deposits are for taking the customer's money and returning it back to them at the end of their stay. 

Security depositThis allows you to hold the money on the customers card but not physically take it. It saves you being charged a transaction fee. Security deposits can only be held if the customer has given permission to use their card again. It is available to Holiday Rent Payment and OPAYO users. See Setting up Security deposits/Refundable deposits.

VAT rateAdd your VAT rate to this field if you are VAT registered. The function of this field is to itemise out the VAT element of your prices in the reporting and documentation on your account. Prices will be entered in your default currency. All figures added into the property price planner are inclusive of VAT.

Step 5: What are the Availability chart options?

Enable this propertySelect Yes to show this property in the availability chart on your website. 

Select No if you are not ready for the property to show on any grouped website calendars yet. 

Choose Archived to store the property.  This will remove the Availability chart from your website. Please note you do have the option to un-archive it again at a later date if needed.

Chart styleIf you want to allow online bookings, select Calendar.  The other option is Enquiry Form - if you just wish to take enquiries.

Hide booking button -  Select "No" unless you want to hide the facility for guests to book online.

The Following two settings are  relevent to the OLD STYLE CALENDARS only. Most clients do not need to use these two settings. 

Hide short break column - Choose to hide short breaks on the availability calendar or to show them. Select "yes" or "no".

Hide "7 night prices" Select "Yes" if you want to hide the "7 night prices" column in the monthly calendar. 

Show provisional bookings - If you select Show provisional these provisional bookings will be shown in blue in the availability charts. Confirmed bookings are shown in red and available days in green. If you do not wish to differentiate between provisional and confirmed bookings select "Just show as booked".

Check availability before booking - By selecting Check availability before booking you can ask customers to check availability with you before booking. Select "Default" if you want to welcome bookings without having your customers check availability. 

Accept Online Bookings- This setting specifies how close to the arrival date you would accept bookings. 0 denotes a same day booking, 1 would be a day before arrival etc. You would set this based on the minimum time you would need to ensure that the property was ready to recieve guests. 

Max duration for Online Bookings- This setting determines the maximum length of any single booking. This may be important to specify for legal reasons (i.e. to avoid a booking exceeding the allowed term of a short term let and becoming a longer tenancy). 


Step 6: Start days for full week bookings

Tick the days on which you allow full week long bookings to start. You might, for example, want to have flexible start dates over the winter months and during summer limit the start day to the same start day per week. Note that this only applies to full week bookings. You can specify short break arrival dates separately. You can also customise weekly arrival dates for unusual dates like Christmas within the property price planner.

Highlight day on grid view - This enables you to "highlight" your preferred arrival day of the week on the grid view availability and booking chart within your admin area.

Step 7: How do I set-up short breaks?

There are two ways to set up short breaks:
a) Directly in the price planner - this allows you to create a bespoke setup according to your requirements
1.  Go to Properties > Edit > select property > Price planner > Go.

2. If you want to add short breaks click on the date you wish to start offering short breaks from, within the Short breaks row.

3. Next you can choose the date range for when you would like to allow short breaks.  Once you click on your start date a pop-up window will appear allowing you to enter an end date. Your start days and length of stay will populate based on your settings within Properties  Edit  select property  Settings  Go.

For further details about adding a Short break, see How do I enable short breaks?

b) In the property settings -  here you can set the default settings you see in the short break pop-up when clicking into the short break band in the price planner and no short breaks have yet been set up.
1. Set up the short breaks by entering the minimum / maximum days or tick the allowed arrival/departure day boxes.

Allow late availability short breaks: This option allows you to activate short breaks a secified number of days prior to arrival, on a rolling basis. This will override your normal Price Planner settings.
This can be used when you normally don't allow short breaks, but want to give potential guests to the chance to book last minute any dates that remain unsold, or to offer a shorter minimum stay than normal a specified number of days prior to arrival.

Step 8: How do I use "Show on websites"?

1) Tick the box in front of the web address (URL) of the websites you want your properties to be bookable. You can tick one, several or all depending.
When a web site has not been ticked here, the property will not appear on the calendars of that website.

2) Your property URL: If you have set up individual pages for each of your properties you can enter their specific web address (URL) here.
When an URL has been provided here a button called More Info will provide a direct link to the property from the results of the Availability search page.

a) link to the page of the individual property for more information
b) link to the property specific calendar

3) On promotionThis only applies if you use the SuperControl API on the property pages of your website. Tick this box if you wish to show a "featured property" on your website. It also links the property name on the availability search on your website. You will need your web designer to implement this for you.

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