Help CentreAgency Paying & e-mailing ownersHow do I set up scheduled payments/expenses to owners and suppliers?

How do I set up scheduled payments/expenses to owners and suppliers?

1. Go to Agency > Commission statement. Click the small cog on the right and select Statement.

2. Click on View and Edit Scheduled Payments » and then click Add scheduled payment.

3. Select the payment type e.g. Should the payment/expense be scheduled on a date each month, or on every booking?

Tip: If Scheduled is selected, the amount will not generate onto the statement until the date entered underneath has been reached.

4.  Select how often the payment/expense should run e.g. Every week, month etc.

5. Select whether the payment/expense should be added to owner bookings. If set to No, the payment/expense will be added to non-owner bookings only.

All Owner Bookings, the payment/expense will be added to owner bookings only.

Only owner bookings with housekeeper required, the payment/expense will be added to owner bookings with a housekeeper required only.

6. Enter the amount of the payment/expense, and select Payment to owner, Expense to the owner or Owed to owner/refund.

7. Select either the owner/s the payment is to be scheduled for or the properties.
(Hold the Ctrl key or Cmd key to select multiple owners or properties. 

Note: If selecting an owner the property selector will become greyed out and vice versa.
It is only possible to set a scheduled payment up by owner OR property, but not both at the some time.

8. Select if the payment/expense should be allocated to a supplier, and enter any commission you may be taking from this amount. If you select a supplier then this payment/expense will display on the supplier statement automatically.

Please refer to the help centre article How do I add and pay my suppliers for information as to how to pay create and pay a supplier.

9. Enter a Caption.
This will be showing in the booking when the payment has been applied.

10. Tick the box in front of Enable this Scheduled Payment and then Save.

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